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Overview of the NIJ Office of Operations
The Office of Operations supports the mission and staff of NIJ by providing leadership in the planning, development, management and administration of all support lines of business.
The Office of Operations is led by Office Director Portia Graham and Associate Office Director Barry Bratburd.
Major Activities of the NIJ Office of Operations
Major activities of the office include:
- Administrative Support Services. The office provides support services for a wide variety of NIJ functions including facility and property management, space management, system access management, equipment services and simplified acquisitions. The office also coordinates responses to all Freedom of Information Act (FOIA) requests and advises on Office of Justice Programs (OJP) records retention and disposition requirements.
- Audits. The office is NIJ’s central point of contact for all Office of the Inspector General and Government Accountability Office audits and inquiries, as well as internal audits conducted by OJP’s Office of Audit, Assessment and Management. The office also provides accurate and timely information about NIJ programs, as requested, and responds to special requests from Congress, principal Department of Justice (DOJ) officials, the public, and others.
- Budget Formulation and Execution. The office oversees and manages all budget operations activities, including budget formulation and execution of NIJ’s operational and program budgets. We also coordinate the compilation of budget estimates and help identify program requirements, providing broad administrative and policy direction in all budget formulation and execution activities.
- Conference Cost Reporting. The office works closely with NIJ and contract and cooperative agreement awardees to obtain conference approval pursuant to DOJ policy. We advise on current policy and procedures and serve as the primary liaison to verify requirements and troubleshoot problems in order to obtain required approvals.
- Contracts Oversight and Procurement. The office manages NIJ’s procurement activities, including the purchase of specialized technical services, software and supplies. In this capacity, we work with other OJP divisions to direct a full range of contract activity, including the development of specialized statements of work, quality assurance surveillance plans, and independent government cost estimates. In addition, we oversee day-to-day contract administration actions, including contract modifications, monitoring of contract performance, approving of contract invoices, and other Contracting Officer Representative functions.
- Data Call Management. The office serves as the central point of contact for all data calls, working with NIJ program and support staff (as well as staff from other OJP bureaus, programs and support offices) to provide accurate and timely responses. Where needed, we coordinate with OJP’s Office of the General Counsel and Office of the Chief Financial Officer to resolve issues and obtain clarifications.
- Inter-Agency Agreements. The office manage all of NIJ’s financial inter-agency agreements with other federal and state agencies.
- Human Resources Management. The office guides NIJ leadership in attracting, developing and maintaining a high-quality and diverse workforce. We coordinate with OJP’s Office of Human Resources on recruitment, employee performance management, and continuous learning, as well as employee and labor management issues.
- Peer Review and Solicitation Management. The office manages all technical aspects of the peer review process, from budgeting to contract administration. In addition, we develop timelines for inclusion in the Grant Forecasting Tool to ensure the timely processing of NIJ’s awards.
- Planning. The office develops and implements long- and short-range plans and assists with the development of policies and strategic planning efforts. We serve on cross-agency working groups and boards to ensure that NIJ has the tools and technologies needed to support its mission and to ensure compliance with federal rules and regulations and OJP policies and procedures.
- Training Development and Delivery. The office identifies internal knowledge gaps related to policy and procedure issues, and seeks out training mechanisms to fill these gaps. We also develop training materials to answer common questions and to clarify policy and procedure requirements.